"For it is all for your sake, so that as grace extends to more and more people it may increase thanksgiving, to the glory of God." — 2 Cor. 4:15

Financial Forms

Overview

Each ministry comes with a budget, and as a ministry leader you oversee that budget. You will undoubtedly need to know how to pay for things. Here’s a high level overview of how the process works.

 Process
 Timing
 Fill out the form
 n/a
 Sign the approval!
 n/a
 Submit to the office
 Due by Thursday at 12:00 p.m.
 Checks get processed
 Available on Monday after 10:00 a.m.

The Forms

There are two forms that we use in this process: the Check Request form, and the Reimbursement Request form. It’s important to know the distinction between these two in order to move things along smoothly.

Check Request Form

 If you have an invoice that needs to be paid, or you need to issue a payment for services, then the Check Request form is what you need. Make sure it’s filled out completely, the invoice or bill is attached, and that you’ve signed under Ministry Leader Approval.

Reimbursement Request Form

If you need to get paid back for an expense you paid out of pocket, then you’re looking for the Reimbursement Request form. Make sure it’s filled out completely, the receipts are attached, and that you’ve signed under Ministry Leader Approval. 

Missing a Receipt?

FILLING IT OUT
The forms are pretty self-explanatory for the most part. However, it’s important to note that you need to specify which part of your budget the funds are coming from. You do that by writing which line item the expense is coming from in the Account Name section.

SUBMISSION PROCESS
Once you’ve got the right form, have it all filled out, have the proper documentation attached, and have approved it, send it over to the office for review and Administrator approval. Checks are only processed once a week, so make sure to get the paperwork in before noon on Thursday, otherwise you’ll have to wait until the following week for the payment to process. You can submit your request by mail, email, or simply by dropping them off.

Delegating Responsibility

Many of you already have a lot on your plate, and simply don’t have time to fill out paperwork. In that case delegate! If you wish to delegate the responsibility of filling out the forms and processing paperwork to others in your ministry or under your leadership, just make sure that they know which forms to use, that they need to attach bills, invoices, or receipts, and that they need to get your signed approval on the form.

Thanks for all you do here at Grace Evangelical Free Church! It’s a joy to partner with you in ministry.

Mail
Grace Evangelical Free Church
12717 Santa Gertrudes Ave.
La Mirada, CA 90638

Email
Email the completed, signed forms, with all bills, invoices, or receipts to administration@graceevfree.org.

Drop Off
Drop off at the Receptionist desk in the front office.